SCAN Job Postings & Opportunities

Virginia Tech- Executive Assistant, Office Manager- Dept of Human Nutrition, Foods, and Exercise 

26 days ago

The Department of Human Nutrition, Foods, and Exercise at Virginia Tech is seeking an individual to serve as an Executive Assistant/Office Manager.  
http://careers.pageuppeople.com/968/cw/en-us/job/513366/executive%E2%80%90assistantoffice%E2%80%90mgr

POSITION SUMMARY
The Department of Human Nutrition, Foods, and Exercise (HNFE) at Virginia Tech is seeking an individual to manage departmental operations and provide full‐time executive assistance to the Department Head. The successful candidate:

 Manages communications between the department head, departmental faculty/staff, college leadership, and to external stakeholders Manages communications between the department head, departmental faculty/staff, college leadership, and to external stakeholders Drafts executive correspondence on behalf of the department head and assists with preparation of reports, staff evaluations, and human resources (HR) documentation Supervises administrative support staff assigned to the HNFE main office Establishes and manages office policies and procedures, including HR requirements Manages the hiring and recruitment process for HNFE faculty candidates including communications with prospective candidates, development of itineraries, and coordination of travel, accommodations, and onsite logistics Provides planning and onsite management of key stakeholder and collaborative partner meetings/events.

REQUIRED QUALIFICATIONS: Bachelor's degree in an area related to business or management, or equivalent level of training and or experience; Demonstrated experience to schedule and coordinate the internal day to day operations of an executive office with minimal supervision, using sound judgement, discretion, professionalism, tact, and initiative; Demonstrated experience to delegate, track and manage information; Demonstrated experience to improve effectiveness of office staff and procedures, including preparation of reports and statements in a timely and accurate manner; Demonstrated proficiency with current office software applications including word processing, spreadsheets, electronic mail, and presentation applications; Demonstrated experience with editing and preparing executive communications and meeting minutes accurately in a timely manner; Working knowledge of web and virtual technology.

PREFERRED QUALIFICATIONS: Exceptional analytical, interpersonal, organizational, and communication skills; Ability to maintain a professional and service‐oriented demeanor in all interactions with faculty, staff, and a diverse clientele; Working knowledge of various university policies and procedures related to the management of an academic department; Demonstrated ability to exercise excellent judgment, professionalism, and discretion when working with confidential and sensitive information; Demonstrated flexibility to work in a highly structured, fast paced organization with changing priorities; Demonstrated experience using the University Banner HRIS, PageUp, and Labor Redistribution systems.
SALARY: Commensurate with experience and qualifications.

REVIEW OF APPLICATIONS will begin May 8, 2020 and continue until a suitable candidate is selected. Qualified persons are asked to complete an online staff application at http://careers.pageuppeople.com/968/cw/en‐us/job/513366/executive‐assistantoffice‐mgr.

Statistics
0 Favorited
13 Views
1 Files
0 Shares
1 Downloads
Attachment(s)
pdf file
VT Admin position HNFE.pdf   273K   1 version
Uploaded - 05-03-2020

Tags and Keywords

Related Entries and Links

No Related Resource entered.